PURPOSE

The Professional Development Committee is created for the purpose of working with the Vice Chancellor of Student Affairs Leadership by reporting through the Human Resources Manager. This committee shall limit its activities to advising on matters that directly concern the provision of professional development opportunities to VCSA staff employees.

CHARGE

The Professional Development Committee is responsible for developing, executing, promoting and evaluating a development program that strengthens professional skills and abilities in alignment with the strategic goals of the division of student affairs. 

RESPONSIBILITIES

• Establish guidelines, procedures, and annual budget for a professional development program.
• Identify professional development needs.
• Cultivate opportunities for professional development.
• Develop and execute annual calendar of development opportunities consistent with the committee charge.
• Assess the effectiveness of each development offering and overall professional development program and make recommendations for improvement.
• Recommend and manage execution of communications plan to encourage student affairs employee participation in professional development opportunities.

MEMBERSHIP ROLES

(AFTER FIRST YEAR A CHAIR WILL BE NOMINATED/APPOINTED)

HUMAN RESOURCES MANAGER/COMMITTEE LEAD & CO-CHAIR

Acts as liaison to VCSA Leadership and oversees committee directives. Approves membership appointments. Reviews and submits budget requests to Chief Financial and Administrative Officer. Oversees committee and individual development event budgets, and documentation of all committee work. Manages annual calendar of events, timelines, communications implementation plans, and evaluations. Works with events planner to delegate professional development event planning and execution tasks to committee members as appropriate, and delegates other tasks appropriate. Works directly with events planner to address committee needs and manage communications.

CO-CHAIR

Term: minimum two years. Working with the co-chair, acts as liaison to VCSA Leadership and oversees committee directives. Acts as committee leadership in the absence of the co-chair. Oversees committee and individual development event budgets, and documentation of all committee work. Manages annual calendar of events, timelines, communications implementation plans, and evaluations. Works with events planner to delegate professional development event planning and execution tasks to committee members as appropriate, and delegates other tasks appropriate. Works directly with events planner to address committee needs and manage communications.

EVENTS PLANNER (Committee Member Appointee)

Acts as liaison to Human Resources Manager for approvals, directives, committee oversight, communication needs, etc. Directs event logistics and execution and ensures alignment with Student Affairs protocol and campus policy. Manages all vendor and other outside relationships. Works with committee chair to delegate event planning and execution tasks to committee members as appropriate. Works with committee chair to recruit additional volunteers as needed.

SECRETARY and TREASURER (Committee Member Appointee)

Term: minimum two years. May by combined into one position or divided into two positions based on operational need. Documents committee protocol and procedures, budget requests and approvals, event evaluations, meeting notes, and all other committee work. Manages committee and individual event budgets to ensure financial health and good stewardship. Assists committee chair with training and continuity. Releases all committee documentation to committee chair.

COMMITTEE MEMBER (Call for Nominations – Director Level and Below)

Term: minimum two years. Participates in conceptualization, planning, execution and assessment of professional development program. Provides input and feedback on development events and procedures. Assists in developing budgets and timelines. Receives direction and additional tasks from committee chair.

MEMBERSHIP PROCEDURES AND EXPECTATIONS 

APPOINTMENT AND SEPARATION

All members are appointed to the Professional Development Committee by student affairs leadership. Recommendation for appointment will come from the committee to the Human Resources Manager who will secure the requested approvals and execute notifications from the student affairs leadership team. Separation from the committee may occur at the discretion of leadership. Supervisorial approval for appointments will be secured by the Human Resources Manager.

TERM LIMITS

Committee members shall serve in terms no shorter than two consecutive years, and no longer than four consecutive years.

MEETINGS

Meetings shall be scheduled on a regular basis and with sufficient advanced notice and/or communication by the committee co-chair(s). All committee members are expected to attend all meetings.